A
1785 Society
One of three cumulative giving societies recognizing major donors to the university. Members of the Crystal Arch Society have donated $10 million to UGA, members of the Abraham Baldwin Society have donated $5 million and members of the 1785 Society have donated $1 million.
AAAS
Acronym of the American Association for the Advancement of Science. The American Academy of Arts and Sciences does not use this acronym, but members sometimes do, in error. Be aware of the potential for confusion. Both are prestigious organizations. Use the full name on first reference; AAAS is acceptable on second reference.
abbreviations
For companies, associations, organizations, etc., use the official name on first reference. On second reference, an abbreviation, initialism or acronym may be used if its meaning will be clear to the reader.
However, be leery of acronyms and initialisms that are used within a given UGA unit but not beyond.
Following AP, do not insert an abbreviation in parentheses following the full name. Use the full name on first use and the abbreviation later, counting on the reader to make the connection; if clarification is necessary, do not use the abbreviation at all.
Note that ampersands are not used in running text; the abbreviations “Co.” and “Inc.” may be used, but they may be omitted entirely in all but the most formal settings, or when necessary for clarity.
Steer clear of B.S., M.A.,
Ph.D., and similar degree abbreviations when you can. See
the entry on degrees.
For all usages, the University
of Georgia may be abbreviated as UGA on second reference.
Abraham Baldwin Society
One of three cumulative giving societies recognizing major donors to the university. Members of the Crystal Arch Society have donated $10 million to UGA, members of the Abraham Baldwin Society have donated $5 million and members of the 1785 Society have donated $1 million.
academic affairs
Academic affairs on first reference; in formal usage, or when other vice presidential offices are also mentioned, it is the Office of the Senior Vice President for Academic Affairs and Provost. Faculty records are kept by academic affairs.
Academic Building
As of 2001, the Holmes-Hunter Academic Building.
academic degrees and titles
See entries on degrees and titles and names.
academic disciplines
In text, capitalize only proper nouns and adjectisve: Members of the English faculty; several philosophy professors; he teaches Romance languages; the history department.
academic enhancement
Division of Academic Enhancement on first reference, thereafter the academic enhancement division.
academic special programs
Officially the Office of Academic Special Programs; on second reference, the academic special programs office (or the office). The office coordinates annual projects like the Science and Engineering Fair, History Day and training programs for Advanced Placement teachers.
Adams, Michael F.
The 21st president of UGA; middle initial should always be included.
Aderhold Hall
administration building
The building south of Terrell Hall on North Campus, built as the university library and later used as the first home of the art museum. It now houses the offices of the president and senior vice presidents.
admissions office
Office of Undergraduate Admissions on first reference. Use admissions office thereafter. The Office of Undergraduate Admissions handles undergraduate applications; the Graduate School deals with graduate admission.
adviser
Not “advisor” in general use in journalistic writing. In more formal publications, use spelling adopted for the particular position: undergraduate advisor in the College of Arts and Sciences.
Advanced Ultrastructural Research, Center for
An electron-microscope laboratory providing research support through the Franklin College of Arts and Sciences. In some of the center’s materials, the word “advanced” is omitted from the center’s name, but this is an error.
affirmative action statement
University policy requires that a complete EEO/AA
statement be affixed to all official publications that describe
university services, programs and activities.
An abridged statement may be substituted on newsletters, posters, flyers or brochures
when additional information is available in a publication that does carry the
full statement.
Job advertisements may use an even shorter version.
The statements are included here for your information. They should be used without
modification.
Full statement for official university publications:
“In compliance with federal law, including the provisions of Title
IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964,
Sections 503 and 504 of the Rehabilitation Act of 1973, and the Americans with
Disabilities Act of 1990, the University of Georgia does not discriminate on
the basis of race, sex, religion, color, national or ethnic origin, age, disability,
or military service in its administration of educational policies, programs,
or activities; its admissions policies; scholarship and loan programs; athletic
or other University-administered programs; or employment. In addition, the University
does not discriminate on the basis of sexual orientation consistent with the
University non-discrimination policy. Inquiries or complaints should be directed
to the director of the Equal Opportunity Office, Peabody Hall, 290 South Jackson
Street, University of Georgia, Athens, GA 30602. Telephone (706) 542-7912 (V/TDD).
Fax (706) 542-2822.”
For publications on which an abridged statement may be substituted (see above),
the following may be used:
“The University of Georgia is committed to principles
of equal opportunity and affirmative action.”
Statement for job advertisements:
“The University of Georgia is an equal opportunity,
affirmative action employer.”
Phrases such as “women, minorities and people with disabilities are
encouraged to apply” may be added.
African American, African-American
According to AP style, the preferred term is black. Use African American only in quotations, the names of organizations or if individuals describes themselves so. When you do use it, hyphenate adjectives but not nouns: Many African-American students expressed interest. Many African Americans attended.
African-American Cultural Center
Second reference: the center.
African-American Studies, Institute for
The subject area is African-American studies. First and formal usage for the academic unit at UGA: Institute for African-American Studies; on second or informal reference: the African-American studies institute or the institute.
African Studies Institute
The subject area is African studies.
Ag Hill Council
The formal official name of this student organization.
Agribusiness and Economic Development, Center for
Research and extension unit of the College of Agricultural
and Environmental Sciences.
Agricultural and Environmental Sciences, College of
Second reference: CAES is acceptable for internal audiences only. For external audiences, “the college” is acceptable on second reference. See the entry on colleges
and schools.
agricultural experiment stations
The research program of the College of Agricultural and
Environmental Sciences is carried out in the agricultural
experiment stations. The generic term is lower case but the
individual stations are capped.
There are three major stations:
College Experiment Station in Athens, Georgia Experiment
Station in Griffin, and Coastal Plain Experiment Station
in Tifton. There are also 10 research and education centers
(formerly called branch stations):
Attapulgus Research Farm
(Attapulgus)
Bamboo Farm and Coastal Gardens
(Savannah)
Blueberry and Vegetables
Processing Lab
C.M. Stripling Irrigation
Research Park (Mitchell County)
Central Research and Education
Center (Eatonton)
Mountain Research and Education
Center (Blairsville)
Northwest Research and Education
Center (Calhoun)
Southeast Research and Education
Center (Midville)
Southwest Research and Education
Center (Plains)
Vidalia Onion and Vegetable
Research and Education Farm
Alan Jaworski Plant Sciences Amphitheater
Full, formal name of the amphitheater adjacent to Brooks Mall behind Miller Plant Sciences Building. Jaworski Amphitheater is acceptable on first reference for internal audiences.
Albert Christ-Janer Award
The annual Creative Research
Award given by the University of Georgia Research Foundation in recognition of faculty research in the arts and humanities.
alma mater
The college one attended (lower case); “Alma Mater” (upper case, in quotes) is the song.
alumna
Feminine singular noun for a graduate of the institution.
alumnae
Feminine plural noun for graduates, pronounced just like the masculine plural form ( (uh-LUM-nigh) .
alumni
Masculine (or mixed masculine and feminine) plural noun;
one graduate is an alumnus (masculine)
or an alumna (feminine).
alumni association
Second reference for the University of Georgia Alumni
Association.
Alumni Club
Second reference for the UGA Alumni Club and Business Center
in Atlanta.
alumni society
Do not use. The term refers to the Georgia Alumni Society,
which no longer exists. Use the University
of Georgia Alumni Association instead.
alumni relations
Office of Alumni Relations on first reference; alumni office
thereafter. Jane M. Doe, director of alumni relations.
alumnus
Masculine singular. Feminine singular form is alumna. Plural
forms are alumni (masculine,
or both masculine and feminine) and alumnae (feminine).
a.m., p.m.
Not upper case; use periods. Small caps ( a.m., p.m.
) are acceptable.
American Association of University Professors
On
first reference, use the full name. Second reference may
be AAUP or “the association.”
ampersand (&)
Do not use an ampersand in running text. In a list or table
where space is an issue it is allowed.
Animal Health Research Center
The name of both of the building in the College of Veterinary Medicine and of the research center located there. The AHRC—acceptable on second reference—is at the corner of East Campus Drive and Carlton Street. The acronym is pronounced ARK.
Applied Genetic Technologies, Center for
Both the building on College Station Road and the program therein. Do not use the confusing acronym AGTEC.
Applied Isotope Studies, Center for
A research support unit focusing on nuclear analytical tools and methods.
Aquatic Biotechnology and Environmental Laboratory
Operated by the Warnell School of Forestry and Natural Resources in Whitehall Forest, the lab tests the health effects of environmental toxicants. Second reference: ABEL.
Arch, the
The symbolic entrance to North Campus is the Arch, singular and upper case (not the Arches). The three pillars of the Arch are wisdom, justice and moderation.
Archaeological Sciences, Center for
Coordinates graduate and undergraduate programs, including an undergraduate certificate. Second reference: the center (do not use CAS, which is used internally by more than one center at UGA).
ARCHES
Acronym for the former e-mail system at UGA; no longer in use.
Arch Foundation for the University of Georgia
The full name should be used on first reference; thereafter, the Arch Foundation.
This nonprofit organization was created in spring 2005 when the regents directed the university to sever its relationship with the University of Georgia Foundation, which had previously overseen the university’s endowment. In July 2005 the Arch Foundation became the cooperative organization for the University of Georgia.
Each foundation has a board of trustees to oversee the endowment monies in its care.
Archnews
An e-mail distribution list of all UGA faculty, staff and students, for disseminating critically important information. It is managed by the vice president for public affairs.
Archway to Excellence
Title of the current fundraising campaign. The full slogan is “Archway to Excellence—The Campaign for the University of Georgia.” The campaign, which entered its public phase in April 2005, ends in 2008.
The three strategic themes, developed during the most recent strategic planning process, are building the new learning environment, maximizing research opportunities and competing in a global economy.
For digital files of campaign logos and guidance about usage, e-mail the campaign communications coordinator, Jason Peevy, at peevy@uga.edu.
Arch Society
A program of the student affairs division through which juniors and seniors serve as official hosts and ambassadors for the university.
Artificial Intelligence Center
Arts and Sciences, Franklin College of
Second reference: Franklin College. See the entry on colleges
and schools. Do not use an ampersand in text.
Asian American, Asian-American
Hyphenate the adjective but not the noun. Several Asian-American
students participated. A high number of Asian Americans
joined.
Asian Studies, Center for
Interdisciplinary instructional and research center. Second reference: the center (do not use CAS, which is used internally by more than one center at UGA).
athletic association
Officially the University of Georgia Athletic Association; second reference: athletic association. Avoid the possibly confusing “athletic department,” commonly used on campus as a synonym for athletic association. UGA has an athletic association but no athletic department.
athletic director
Formal title is director of athletics. Use lower case except before a name: Joan Doe, director of athletics at the university.
Atlanta Executive Education Center
Operated by the Terry College of Business for classes and meetings in Buckhead; located at One Live Oak Building, 3475 Lenox Road.
Auxiliary Services
This office comprises the auxiliary units that support the university’s missions, supporting themselves with income generated by the sale of goods and services: the Campus Transit System, University Food Services, the University Golf Course, University Printing Department, University Vending and University Parking Services.
auxiliary services building
auxiliary verbs with adverbs
Place adverbs as close as possible to the verb they modify.
When the verb form includes an auxiliary verb and participle,
the adverb may be inserted between them. He has often
argued about the point. She has never accepted that idea.
They have always agreed.
B
Baldwin Hall
Barrier Island Research Facility
Housing, dining and conference facilities at the Marine
Institute on Sapelo Island.
Barrow Hall
Baxter Street esplanade
Landscaping, plantings, fence, walkways and signage leading
from the residence halls on Baxter Street down the hill to
Lumpkin Street.
Beaver Award
Second reference for the Sandy Beaver Award for
Excellence in Teaching.
Beaver Professorship
Second reference for the Sandy Beaver Teaching Professorship.
Behavioral Health and Human Services Delivery, Center for
Research on
Interdisciplinary research unit affiliated with the Institute
for Behavioral Research.
Behavioral Research, Institute for
Second reference IBR.
Benson Building
Houses the Institute for
Women’s Studies.
Bernard B. and Eugenia A. Ramsey Center for Private Enterprise
Full formal name, seldom needed, of the Ramsey Center
for Private Enterprise.
Bernard B. and Eugenia A. Ramsey Student Center for Physical
Activities
Full formal name of the Ramsey Student Center for
Physical Activities. First names and middle initials
may be omitted in normal use. Do not use an ampersand in
text.
BFSO
Second reference for Black Faculty and Staff Organization.
Biodiversity and Ecosystem Processes, Center for
Bioinformatics, Institute of
biological sciences building
Refers to the 1960 building on Cedar Street; the 1991 building is the Davison Life Sciences Complex.
Biomedical and Health Sciences Institute
This interdisciplinary research institute is housed in the Paul D. Coverdell Center for Biomedical and Health Sciences. Second reference: the institute.
Bishop House
Black Faculty and Staff Organization
Second reference: BFSO.
black, white
Both these words are lower case when used to describe racial
groups.
board of directors
Capitalize board of directors when, on first reference, it is part of a proper name: the Savannah Girl Scout Council Board of Directors; use lower case when used alone or before the proper title: the board of directors of First National Bank. The same rule applies to board of trustees, board of managers and board of regents.
board of regents
The official title is the University System of Georgia Board of Regents. On second reference, use board of regents or simply regents; capitalize in formal use. The office, in Atlanta, is the University System office.
board of trustees
There are currently two, one for each foundation. Use the full, formal (and capped) name on first reference: the Board of Trustees of the Arch Foundation for the University of Georgia, the Board of Trustees of the University of Georgia Foundation. On subsequent references, use trustees or board of trustees. Capitalize second reference for formal usage.
Boggs Hall
Bolton Dining Commons
Bonbright Utilities Center
Full, formal name is James
C. Bonbright Utilities Center, but
the first name and middle initial may be omitted in all references
for internal audiences. A research center of the Terry College
of Business; second reference Bonbright Center or the center.
bookstore
Second reference to the University of Georgia Bookstore.
botanical garden
The official name is the State
Botanical Garden of Georgia. State Botanical Garden
may be used on first reference. Use botanical
garden—lower case—on
second reference. Note that it is considered a singular
garden.
Boyd Graduate Studies Research Center
Use this formal name on first reference; on second reference, use graduate studies building.
Broad Street art studios
257 W. Broad Street
Broad Street Gallery
Operated by the Lamar Dodd School of Art in the Broad Street studio space.
Brooks Awards
Second reference for the D.W. Brooks Awards for
Excellence.
Brooks Hall
Brown Media Archives and Peabody Awards Collection
One of the special collections of the UGA Libraries, located in the main library. Formally the Walter J. Brown Media Archives and Peabody Awards Collection, but the “Walter J.” may be omitted in all but the most formal contexts. Second reference: the archives.
Brumby Hall
buildings
As a general rule, capitalize campus buildings that have a formal, given name (buildings that are named for somebody, or buildings whose names denote a high honor or stature that requires the prestige of capitalization). In those cases, capitalize all major words in the name, including the words “Building” or “Center.” Use lower case for buildings with generic names that reflect the discipline taught or the activity conducted therein.
EXCEPTIONS: The descriptive names of some few buildings carry such tradition that they have assumed the status of a formal, given name. Capitalize these: Chapel, Fine Arts Building, President’s House.
Use lower case for rooms and facilities within buildings: Fine Arts auditorium, Memorial Hall ballroom, room 312 of the chemistry building.
EXCEPTIONS: Capitalize rooms and facilities within buildings that have a formal, given name: Hatton Lovejoy Courtroom in the law school; Reception Hall in the Tate Student Center.
Most campus buildings and
facilities are listed individually in this style guide. Context
or special usage may require deviating from the rules.
Bulldog Café
A restaurant in the Tate Student Center.
Bulldogs
Capitalize the team name. Dogs—upper case—is acceptable on second reference in sports copy. Dawgs should be avoided in body text but is acceptable in headlines. Women’s teams are referred to as Lady Bulldogs.
Burton 4-H Center
On Tybee Island.
Business Outreach Services
The Small Business Development Center is one of the services offered by this unit of the Division of Public Service and Outreach; take care not to imply the two are synonymous. Second reference: the office.
business services annex
business services building
Business, Terry College of
Fully and formally, the C. Herman and Mary Virginia Terry College of Business; Terry College of Business is generally sufficient. Second reference: Terry College. See the entry
on colleges and schools.
Butts-Mehre Athletic Heritage Hall
Butts-Mehre building on second reference.
C
C. Herman and Mary Virginia Terry College of Business
Full, formal name of the business college; use Terry College of Business in all but the most formal settings. Second reference: Terry College. See the entry on colleges and schools.
cabinet
An official part of the university’s governance structure, the president’s cabinet reviews policy changes, the naming of facilities and the like to advise the president, who has the final authority. Cabinet members are:
president
senior vice president for academic affairs and provost
senior vice president for external affairs
senior vice president for finance and administration
vice president for instruction
vice president for public affairs
vice president for public service and outreach
vice president for research
vice president for student affairs
vice provost for academic affairs
associate provost and chief information officer
associate provost and university librarian
associate provost for institutional diversity
associate provost for institutional effectiveness
associate provost for international affairs
director of athletics
executive director of legal affairs
executive assistant to the president
CAES
Abbreviation for the College of Agricultural and Environmental Sciences, acceptable as second reference only for internal audiences.
Caldwell Hall
Campaign for Charities
UGA’s annual charitable-giving campaign is called the Campaign for Charities; it is part of the State Charitable Contributions Program for all state employees.
The eligible agencies include those participating in United Way but also others; do not use United Way as a synonym for the Campaign for Charities or for participating agencies.
campus mail building
Campus Transit System
Operates the campus buses; a unit of Auxiliary Services.
campus-wide
An exception to the general rule of omitting the hyphen in “-wide” constructions.
Cancer Center
Candler Hall
capital campaign
The title of the current fundraising campaign is “Archway
to Excellence—The Campaign for the University
of Georgia.”
capitalization
The full, formal names of schools and colleges ARE capitalized. Academic divisions, departments, and sequences within schools and colleges ARE NOT capitalized in writing for the news media: the division of biological sciences in the Franklin College of Arts and Sciences; the department of reading education in the College of Education. In more formal writing, departments and divisions may be capitalized.
Capitalize “schools” that are in fact units (departments or groups of departments) within a college or school: the Hodgson School of Music and the Lamar Dodd School of Art are departments of the Franklin College of Arts and Sciences; the School of Environmental Design is part of the College of Environment and Design.
Generally, the full, formal names of major administrative divisions, departments, and offices ARE capitalized. Use lower case on second reference: the Division of Student Affairs, the student affairs division; Office of Public Affairs, public affairs office.
Capitalize the full, formal names of centers and institutes and lower case on second reference or in informal usage, when feasible: the Institute of Ecology, the ecology institute; the Complex Carbohydrate Research Center.
Capitalize the formal names of campus organizations and ongoing programs: Interfraternity Council, University Council, Honors Program.
IN ALUMNI PERIODICALS, capitalize formal programs and activities that are of special interest to alumni: Pooled Income Fund, Homecoming.
See the University
of Georgia entry
on capitalization of “university.”
See individual listings of buildings and titles and names.
Career Center
Formerly Career Services Center, and, even earlier, Career Planning and Placement.
Carl Vinson Institute of Government
In all but the most formal settings, Vinson Institute
of Government is sufficient.
Carlton Street parking deck
Cecil B. Day Chapel
The chapel at the State Botanical Garden; Day Chapel or the chapel on second reference. Beware of potential confusion with the Chapel.
CENTAUR Lab
An acronym (for Collaboration for Excellence in Network
Testing, Analysis and Unique Research) and thus all caps (or small caps); an instructional unit operated by Enterprise Information Technology Services. Use the full name on first reference and the acronym on subsequent references.
Center for Health and Risk Communications
One of the research centers housed in the Paul D. Coverdell Center for Biomedical and Health Sciences. Second reference: CHRC.
Center for International Trade and Security
An interdisciplinary research, teaching and outreach unit of the School of Public and International Affairs. Second reference: CITS.
Center for Latin American and Caribbean Studies
Second reference: CLACS..
Center for Latino Success and Achievement in Education
Within the College of Education. Second reference CLASE.
Center for Teaching and Learning
Formerly the Office of Instructional Support and Development.
Center for Tropical and Emerging Diseases
One of the units located in the Paul D. Coverdell Center for Biomedical and Health Sciences. Second reference: CTEGD.
Center for Undergraduate Research Opportunities
The program is coordinated by the Honors Program, although it is not limited to Honors students. Second reference: CURO.
centers
Capitalized; see capitalization. Remember that acronyms and initialisms commonly used within a unit may not be appropriate or necessary for an external audience.
Centers and institutes must be approved by the board of regents and University Council. They differ in focus. A center provides an organizational base for research and a structure for extramural funding; a center is not an autonomous structure and is not involved in independently offering credit courses or degree programs. An institute shares a center’s focus but has a more formalized structure, may be an autonomous unit and will offer credit courses and possibly degree programs.
Institutes and centers are listed in this style guide alphabetically under the substantive element in the name (Forest Business, Center for) with duplication under the term “institute” or “center” where it was deemed useful.
chair
As a leadership title (along with chairman, chairwoman, chairperson), see titles and names.
A faculty member who is appointed to a named professorship is said to hold or occupy a chair. Any chair (any named professorship) can be called an endowed chair, because it is supported by an endowment (funds specifically set aside or donated for the purpose, from either internal or external sources).
Named professorships are capitalized. Often the full title includes first names and middle initials of the donors; they may be omitted in normal use, and on second reference the field may often be omitted as well. If Jane Doe is Beatrice E. Dante Professor of Medieval Imagery, she holds the Beatrice E. Dante Chair [or Professorship] in Medieval Imagery. Even on first reference, in all but the most formal settings, these may be rendered the Dante Professor of Medieval Imagery and the Dante Chair in Medieval Imagery, and on second reference Dante Professor and Dante Chair are sufficient.
Chapel, the
chemistry annex
chemistry building
Chicopee Complex
chief information officer
The administrator with strategic and tactical responsibility for information technology as it applies to and gives support for the university’s mission. Lower case except when it precedes a name (see titles and names); second reference CIO.
Child and Family Development Center, McPhaul
Provides daycare for children in the community, training for UGA students and research opportunities for students and faculty. Some of the center’s materials use the name McPhaul Children’s Center, but that is not the official name. Pronunciation: mc
FALL.
Church Hall
CIO
Second reference for chief information officer.
Circle of Honor
Recognition program for athletes and coaches, sponsored by the Athletic Association.
CITS
Second reference for the Center for International
Trade and Security.
CLACS
Second reference for the Center for Latin American
and Caribbean Studies.
CLASE
Second reference for the Center
for Latino Success and Achievement in Education.
Clark Howell Hall
Coastal Plain Experiment Station
One of the agricultural experiment stations operated
by the College of Agricultural and Environmental Sciences;
it is located in Tifton.
Coca-Cola Center for International Business
A unit of the Terry College of Business. Second reference: the center or the international business center (do not use “Coca-Cola Center,” as there is more than one center in the business college named for Coca-Cola).
Coca-Cola Center for Marketing Studies
Instructional and research center in the Terry College of Business. Second reference: the center or the marketing studies center (do not use “Coca-Cola Center,” as there is more than one center in the business college named for Coca-Cola).
coliseum
Second reference for Stegeman Coliseum.
Coliseum Training Facility
Formal name for the 120,000-square-foot addition to Stegeman
Coliseum. Second reference: the training facility or the
facility. The training facility, which opened in 2007,
houses the basketball and gymnastics teams.
College Experiment Station
One of the agricultural experiment stations operated
by the College of Agricultural and Environmental Sciences;
it is located in Athens.
colleges and schools
Capitalize the full, formal names of UGA schools and colleges. If the college is named after someone, include the honoree’s last name; first names and initials need be included only in the most formal settings, such as Honors Day or Commencement programs. Where possible, use full names on first reference and informal names thereafter. See entries for the individual colleges and schools for specific second references.
On first reference in a press release, preface the name of the school or college with “the University of Georgia” unless the full university name has been used earlier. On second reference, informal names (law school, education college, veterinary college) are lower case.
Always use chronological order by founding date for formal listing of the university’s schools and colleges:
Franklin College of Arts
and Sciences (1801)
College of Agricultural and
Environmental Sciences (1859)
School of Law (1859)
College of Pharmacy (1903)
Daniel B. Warnell School of Forestry and Natural Resources (1906)
College of Education (1908)
Graduate School (1910)
C. Herman and Mary Virginia
Terry College of Business (1912)
Henry W. Grady College of
Journalism and Mass Communication (1915)
College of Family and Consumer
Sciences (1933)
College of Veterinary Medicine
(1946)
School of Social Work (1964)
College of Environment and
Design (1969)
School of Public and International
Affairs (2001)
College of Public Health
(2005)
The distinction between schools and colleges is, in general, one of breadth: colleges consist of multiple academic units, schools of one or two. Do not call a college a school.
Several “schools” are in fact units (departments or groups of departments) within one of these colleges or schools; capitalize them. The Hugh Hodgson School of Music and the Lamar Dodd School of Art are units of the Franklin College of Arts and Sciences; the Tull School of Accounting is a department of the Terry College of Business. The School of Marine Programs coordinates several separate programs in marine sciences.
colleges and universities
For proper spelling and punctuation of the names of other colleges and universities, including treatment of multiple campuses, consult the appendix in the Merriam-Webster New Collegiate Dictionary or check the institution’s Web site. Use the full, formal name on first reference; abbreviations and acronyms may be used in subsequent references. Beware mixing up athletic nicknames and academic institutions.
Collegiate Tennis Hall of Fame
Columns
The faculty-staff newspaper (uga.edu/columns) at the university, produced weekly during the academic year by the News Service (and less frequently during the summer) and available by annual subscription to off-campus readers. Put the name in quotes or italicize it, according to the style for the names of newspapers in the printed piece in which it appears.
comma
General rules:
• Use a comma to separate adjectives of equal weight modifying
a noun. Meterologists forecast another hot, humid summer.
• Commas aren’t needed after a brief introductory phrase if their omission would not change the meaning or clarity of a sentence. For six nights flood waters threatened the future of Fort Wayne. Use commas for longer introductory clauses when necessary to avoid confusion. When the fire alarm went off for the third time that night, the motel clerk finally called the fire department.
• Commas separate main clauses joined by coordinating conjunctions if the subjects are separate. Seven men were arrested this morning on the east side, and 10 more were taken into custody six hours later.
• Use a comma to attribute full quotes. Clark says, “The Grady College is highly regarded nationally with research and outreach programs that are truly world class.” Do not use a comma before a partial quote. Williams said that Parks’ legacy “represents the power of the individual.”
• Use commas to separate items in a series. The new director enjoys sailing, cooking, stamp collecting and gardening. See serial commas.
• Use commas to set off non-restrictive (non-essential) clauses, phrases and modifiers from the rest of the sentence. Margaret Amstutz, assistant to President Mchael F. Adams, says the fund’s aim is to help projects that could otherwise slip past other university funding sources.
Commencement
Upper case the formal ceremony; lower case for generic usage: Undergraduate Commencement will be held in Sanford Stadium. UGA held two commencements each year until 1974.
committee
Capitalize the full names of committees that are part of formal organizations: the Educational Affairs Committee of University Council. Use lower case for shortened and informal versions of committee names: The University Council committee on academic honesty will meet Tuesday.
Complex Carbohydrate Research Center
Both the building and the unit; CCRC on second reference. The original CCRC buildings are now Riverbend Research Lab North and Riverbend Research Lab South.
Computational Chemistry, Center for
The research center was formerly called the Center for Computational Quantum Chemistry; the building in which it is located was not renamed when the research center was.
Computational Quantum Chemistry, Center for
The research center is now called the Center for Computational Chemistry. The building in which it is housed is still called the Center for Computational Quantum Chemistry.
computer services annex
This annex to the statistics building is treated as an independent building, numbered 1130 on the UGA campus map. It houses Enterprise
Information Technology Services
Conner Hall
Continuing Judicial Education, Institute of
State outreach program housed at the School of Law.
Continuing Legal Education, Institute of
A project of a consortium of the accredited law schools in Georgia and the State Bar of Georgia, operated through the School of Law. Second reference: ICLE
Cooperative Extension
Full, formal title is the University of Georgia Cooperative Extension. On second reference in internal publications, it’s UGA Extension. See
also UGA Extension.
Counseling and Personal Evaluation, Center for
Outreach and training center in the College of Education.
course titles
In most cases, course titles
can be lower case, without quotes—a description of
subject matter rather than an official title. He teaches beginning calculus each fall. She developed
the course on contract law.
In those rare cases where
this approach would be confusing, caps or quotes (or both)
may be used. Be consistent (as much as possible) within the
story or publication.
courtesy titles
Generally omitted; see titles and names.
Coverdell Center for the Biomedical and Health Sciences
Use the full, formal name—Paul D. Coverdell Center for Biomedical and Health Sciences—on first reference. Second reference: Coverdell Center. The College of Public Health, the Biomedical Health Sciences Institute, the Center for Tropical and Emerging Global Diseases, the Developmental Biology Group, the Center for Health and Risk Communications and the Bioimaging Research Center are located in the building.
Cox Center for International Mass Communication Training
and Research
Full name, usually not required, is the James M. Cox Jr.
Center for International Mass Communication Training and
Research. Cox Center on second reference.
Cox Institute for Newspaper Management Studies
Full name, usually not required, is the James M. Cox Jr.
Institute for Newspaper Management Studies. Cox Institute
on second reference.
Creative Research Awards
Each year the UGA Research Foundation gives
three Creative Research Awards: the Albert Christ-Janer
Award (in the arts and humanities), the William
A. Owens Award (in the social and behavioral sciences)
and the Lamar Dodd Award (in the sciences).
Creativity and Talent Development, Torrance Center for
A unit of the College of Education; on second reference,
Torrance Center.
Creswell Hall
Crystal Arch Society
One of three cumulative giving societies recognizing major
donors to the university. Members of the Crystal Arch Society
have donated $10 million to UGA, members of the Abraham Baldwin
Society have donated $5 million and members of the 1785
Society have donated $1 million.
cultural and historical periods, movements, styles
In general, the names of historical or cultural periods
are lowercased, except for proper nouns and adjectives, or
to avoid ambiguity: baroque architecture, classical sculpture,
colonial politics, romantic painting; but Hellenistic
period, Victorian era, Bronze Age, Enlightenment, Middle
Ages, Reformation, Renaissance.
Similarly, capitalize names
of cultural movements and styles if they are derived from
proper nouns; otherwise lowercase them: Doric, Gothic,
Neoplatonism, Pre-Raphaelite, Romanesque; but baroque,
classical, cubism, dadaism, modernism, neoclassicism, postmodernism.
Capitalize political parties
and their adherents but not their generic ideologies (unless
derived from a proper noun): One can be a democrat without
being a Democrat. Similarly: socialist/Socialist/socialism/Socialism,
fascist/Fascist, communist/Communist, but always Marxist and capitalist.
cum laude
“With distinction”;
italicize in formal settings.
CURO
Second reference for the Center for Undergraduate
Research Opportunities.
D
dance building
The older (east) wing of
the building formerly called the physical education
building (and known in earlier days as the women’s
physical education building).
Daniel B. Warnell School of Forestry and Natural Resources
The first name and initial may be omitted in all but the most formal settings, such as commencement programs. Informal and second reference is forestry and natural resources school or Warnell School. Do not use D.B. Warnell School of Forestry and Natural Resources. See the
entry on colleges and schools.
Dan Magill Tennis Complex
Full formal name of the Magill Tennis Complex.
dash
There are two kinds of dashes—of different length and for different purposes—in addition to the hyphen.
The em dash (—) is the true dash, used for parenthetical remarks or abrupt changes of thought, epigraphs, and datelines. Because there was no dash character on a typewriter keyboard, dashes were traditionally indicated by two hyphens (--). Computers offer the ability to produce a proper dash.
Newspapers traditionally used a space on each side of a dash, and AP still requires such spaces. However, letterspacing is the responsibility of the designer (of the typeface and of the publication), and it is not necessary to routinely add such spaces. Columns does
not use spaces around dashes.
The em dash is named for the amount of letterspace, that of a capital M, that it occupies in a line of type set in the particular typeface.
The en dash (–) is shorter than an em dash (it takes up the amount of letterspace occupied by a capital N) and longer than a hyphen. It is used for continuing or inclusive numbers or words (range constructions: pages
7-10; Jan. 5-9; E-P; Monday-Friday ), but not when the
word “from” is actually used ( 1968-72 or from
1968 to 1972 , never from 1968-72 ).
An en dash also is used in place of a hyphen in a compound adjective
when one of the elements is an open compound ( post–Civil
War period; Peabody Award–winning program, Athens–Clarke
County government ), when referring to one campus of
a multi–campus university ( University of Wisconsin–Madison ),
when combining two equal elements ( Paris–Rome
train )
or when combining two hyphenated compounds ( quasi—public–quasi–judicial
body).
Dawg Camp
Formerly called the B.I.G. Event, it’s the summer leadership development program for incoming freshmen, operated by Student Affairs.
Dawson Hall
Davison Complex
Second reference for Davison Life Sciences Complex. Full, formal name is Fred C. Davison Life Sciences Complex.
Day Chapel
Second reference for the Cecil B. Day Chapel at
the State Botanical Garden of Georgia.
dean
Capitalize only when it precedes a
name. Don’t combine dean,
or any administrative title, with an academic title before
a name (for example, do not use Dean Dr. John Doe).
See titles and names.
Dean Rusk
Center—International, Comparative and Graduate
Legal Studies
Use the full, formal name on first reference; the Rusk Center on subsequent references. It is located in Dean Rusk Hall. Note the “Dean” was Rusk’s first name, not a title.
Dean Rusk Hall
Houses the Rusk Center as well as classrooms and student
areas; on second reference or for informal usage, use Rusk
Hall.
dean’s list
Do not capitalize. A student
who earns a 4.0 grade point average receives the designation
Presidential Scholar for the semester; Presidential Scholars
are not officially on the dean’s list of their school
or college, although the two lists are distributed together.
degrees
The preferred form is to avoid abbreviation. However, if it is necessary or appropriate to list the degrees an individual has earned, abbreviations are acceptable—often, for the reader’s sake, advisable.
Use “Dr.” before a name only when the person in question has an M.D. or D.V.M. degree; it is assumed that UGA faculty possess the terminal degree in their field.
Use apostrophes when writing bachelor’s and master’s degrees; do not use the genitive when naming the full degree (a bachelor of
arts degree is a bachelor’s degree ). Doctorate is a noun; doctoral is the adjective: you may have a doctorate, or a doctoral degree, but not a doctorate degree.
In alumni publications, to save space, it is acceptable to omit the periods in abbreviated degrees in a class notes section n ( MBA ’87 );
do use them elsewhere in feature stories, news stories, etc.: He
received an M.B.A. in 1987. In some settings, such as marketing publications, the periods may be omitted as long as it is done consistently for all degrees; “MBA,” in particular, is often written without periods.
Note that when the “19” or “20” is omitted from a written year, an apostrophe is used to indicate the contraction: ’87. Many word-processing programs will incorrectly insert a single open-quotation mark, which the writer must manually replace.
Currently UGA offers the
following undergraduate degrees:
A.B. - bachelor of arts
A.B.J. - bachelor of arts
in journalism
B.B.A. - bachelor of business
administration
B.F.A. - bachelor of fine
arts
B.L.A. - bachelor of landscape
architecture
B.Mus. - bachelor of music
B.S. - bachelor of science
B.S.A. - bachelor of science
in agriculture
B.S.A.B. - bachelor of science
in applied biotechnology
B.S.A.E. - bachelor of science
in agricultural engineering
B.S.B.E. - bachelor of science
in biological engineering
B.S.Chem. - bachelor of science
in chemistry
B.S.E.H. - bachelor of science
in environmental health
B.S.Ed. - bachelor of science
in education
B.S.E.S. - bachelor of science
in environmental sciences
B.S.F.C.S. - bachelor of
science in family and consumer sciences
B.S.F.R. - bachelor of science
in forest resources
B.S.W. - bachelor of social
work
Graduate degrees offered are:
D.M.A. - doctor of musical
arts
D.V.M. - doctor of veterinary
medicine
Ed.D. - doctor of education
Ed.S. - specialist in education
J.D. - juris doctor
LL.M. - master of laws
M.A. - master of arts
M.A.D.S. - master of animal
and dairy science
M.A.E. - master of agricultural
economics
M.A.Ed. - master of art education
M.A.Ext. - master of agricultural
extension
M.A.L. - master of agricultural
leadership
M.A.M. - master of avian
medicine
M.A.M.S. - master of applied
mathematical science
M.A.T. - master of arts for
teachers
M.Acc. - master of accounting
M.B.A. - master of business
administration
M.C.S.S. - master of crop
and soil sciences
M.Ed. - master of education
M.F.A. - master of fine arts
M.F.A.M. - master of food
animal medicine
M.F.C.S. - master of family
and consumer sciences
M.F.T. - master of food technology
M.F.R. - master of forest
resources
M.H.P. - master of historic
preservation
M.I.T. - master of Internet
technology
M.L.A. - master of landscape
architecture
M.M. - master of music
M.M.C. - master of mass communication
M.M.Ed. - master of music
education
M.M.R. - master of marketing
research
M.P.A. - master of public
administration
M.P.H. - master of public
health
M.P.P.P.M. - master of plant
protection and pest management
M.S. - master of science
M.S.W. - master of social
work
Ph.D. - doctor of philosophy
Pharm.D. - doctor of pharmacy
There are many other degrees, offered by other institutions
or by UGA in the past (home economics, commerce).
Delta Prize for Global Understanding
Delta Prize on second reference. The awarding of the prize
is jointly coordinated by the Willson Center for Humanities and Arts
and the Center for International Trade and Security.
Democratic Governance, International Center for
An outreach unit within the Vinson Institute of Government
that works with emerging democracies. ICDG on second reference.
Demosthenian Hall
Demosthenian Literary Society
Demosthenians is acceptable on second reference.
Denmark Hall
disability statement
The following statement should appear on all institutional
publications: If you have a disability and need assistance
to obtain this publication in an alternate format, please
call [office name and phone number].
Distinguished Research Professor
Use upper case for this formal title, comparable to a chaired
professorship, awarded by the UGA Research Foundation. She
is Distinguished Research Professor of Chemistry.
doctoral (adj.), doctorate (n.)
See degrees.
dorms/dormitories
Use “residence
halls” instead.
Dowden Center for New Media Studies
A research unit of the Grady College of Journalism and Mass
Communication. On second reference, Dowden Center. Do not
confuse the Dowden Center with the New Media Institute.
Dr.
Use “Dr.” before a name
only when the person in question has an M.D. or D.V.M. degree;
it is assumed that UGA faculty possess the terminal degree
in their field.
Driftmier Engineering Center
drop-add
Drug Discovery, Center for
Interdisciplinary research unit housed in the College of
Pharmacy.
D.W. Brooks Awards for Excellence
Annual awards given by the College of Agricultural and Environmental
Sciences for faculty who excel in teaching, research, extension,
public service extension and international agriculture. Second
reference: Brooks Awards.
D.W. Brooks Mall
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